There are two ways users can fill time sheets:

1. Manually through the time sheet module.
2. Automatically through the IN/OUT time clock module.

With this module, users fill out their time sheets manually by selecting a project, a task, a time type and typing the number of hours worked. Here's the procedure to fill a time sheet:

1. Go to "My Office -> My Time Sheets -> My Weekly Time Sheets".
2. Click an existing week to open it, or create a new one by clicking the "Add a New Week" link, at the upper right.
3. Select the project you are working on from the corresponding drop-down list, then click "Add a New Work Item".
4. Select the task you are working on from the corresponding drop-down list, select your time type and enter the number of hours you worked on that task. You can also enter comments related to the work you have done.
5. Click "Save" when you are done.

Once your time sheet is filled, it can be sent to a project manager for approval. Here's how you do this:

1. Select someone from the corresponding drop-down list at the bottom right of the form.
2. Type a message for the project manager.
3. Click "Update" to send your time sheet for approval.

* The users who are allowed to approve time sheets are the following: Administrators, and normal users who are granted the "Project Manager" or the "Time Approval" access rights in projects that are included in the week you are actually sending for approval.

This module records the time you spend on a task automatically. All you need to do is start the counter when you start working on a task, and close it when you are finished. Here's the procedure to use the IN/OUT time clock module:

1. Go to "My Office -> My Time Sheets -> My In/Out", (alternative procedure: open a task from any task list by clicking its summary and click the "Open IN/OUT" link at the upper right of the "Edit Task Information" page.
2. Select the project and the task you are working on, a time type, and enter comments if necessary. Click the "Open (IN)" button to start the counter.
3. When you are done, go back to "My Office -> My Time Sheets -> My In/Out" to stop the counter (alternative procedure: go to "My Office -> My Tasks" and click the clock icon next to the corresponding task summary).
4. Apply any necessary modification and click the "Close (OUT)" button when you are done.

* Depending on your access rights, you may or may not be able to modify your time manually.

These reports display all work items you entered using the "Time Sheet" and the "IN/OUT Time Clock" modules. Depending on your access rights, you may have access to time reports under the "Project" tab, under the "Administration" tab, and under the "Administration-Limited" tab. All users can generate their personal time report in the "My Office" section. Here's how you can generate a personal time report:

1. Go to "My Office -> My Time Sheets -> My Time Report".
2. Select the filters you need and enter a date range, if necessary.
3. Click the "Generate" button to view your report in AceProject, or click "Export" to view your report in Excel or in CSV format.

One discussion forum is available for each project. All users with the "Can Open this Project" access right can access this feature under the "Project" tab.. It is quite useful for posting issues, for providing assigned users with additional help, for sharing ideas or simply for communicating with other users about the ongoing project.

This messaging feature lets you send emails to other existing users in your account. You can use this tool to communicate quickly with all assigned users on a specific project, with all administrators or with selected users. You can even receive an email notification in an external inbox when you have received a new message in your message center. This feature is available under "My Office -> Message Center".

Users, projects, tasks and time sheets can be exported to Excel or in CSV format. Most reports are exportable as well. This feature is useful to archive data or to work offline. You can also use this feature to update tasks or users in bulk, and import them back afterwards. This can make you save lots of time since you can update lots of data faster than if you had to go through the web interface.

To export data, click the "Export" link whenever you see it, or go under "Administration -> Administrative Tools -> Export Data".

Users and tasks can be imported in AceProject in CSV format. You can import previously-exported data you may have edited offline in Excel. You can also update several tasks or users at once, and import them back in AceProject afterwards.

The CSV Data Import is a real time saver: you can update lots of data faster than if you had to go through the web interface.

To import data, you must go under "Administration -> Administrative Tools -> Import Data".

Reports are among AceProject's specialties. Task reports contain filters you can apply to refine the information you want to see. Calendars display the list of tasks that start and end during a given week or month. Finally, Gantt charts show the progress of each task or each project, in a graph.

* Note that only users with the proper access rights can access these reports.