Contextual Help - All Projects

The All Projects window shows a summary of information for each project. By default, only incomplete projects are displayed on this page.

This window has 3 parts: the title bar, search bar and the project list

  • The title bar tells you where you are in AceProject.  
    • The Add a New Project link allows to create a new project.
    • The Export link opens a window that allows you to export the list of projects that is displayed on your screen. Export is available in two formats: CSV and pure Excel.
      • The following options can be set when exporting:
        • Column Delimiter (separate items with a comma, a semicolon or with tabulation).
        • Decimal Symbol (dot or comma)
        • Date Format
        • Export On-Screen Columns Only (un-checking this box will export hidden columns as well).
    • The Show/Hide Columns link opens a window that allows you to decide which columns will be displayed in the project list. Note that this option will set columns for the "My Assigned Projects" page as well.
    • The Contextual Help link can be found at the end of the title bar.
    • The title bar also displays the total number of projects that fits the chosen search criteria.
  • The search bar lets you select which projects to display, much like a filter.
    • Choose a project type or all project types.
    • Choose a project priority or all project priorities.
    • Choose a client or leave the selection to all clients.
    • Choose the project's status or all project statuses.  By default, only incomplete projects are displayed in this window. 
    • Check the "Show Project Templates Only" box to display projects that have been defined as project templates.
    • Type keywords in the Text to Search box to highlight it in your search results.
    • Click Apply Filter to enable the filters.
  • The project list shows a summary of information for each project: the total number of tasks and hours worked for each project. 
    • Unless otherwise specified in the user's Preferences, projects are sorted in ascending project number.
    • By default, only incomplete projects are displayed in this page.
      • To display completed projects, use the search bar and set the filter to completed projects. 
    • The % done field indicates the global advancement of the project. 
    • Click the project name to open the project and display the "incomplete tasks" page. Note that you must have the proper access rights to open the project.
    • Click the project number to open the project's parameters. Note that you must be an administrator or a project manager to edit a project's parameters.
    • You can sort the table by clicking on any column header: click once to sort in ascending order and twice to sort in descending order.  

How do I add a project? 
To add a project, click
the "Add a Project" link on top right. You will be redirected to the New Project page. Then, fill out the mandatory fields and click the "Save" button. You must the proper access rights to add a project.

How do I visualize a project's tasks? 
To visualize a project's tasks, click on the project n
ame

How do I visualize a project's parameters? / How do I configure my project? 
To visualize a project's parameters, click on the project n
umber. You will be redirected to the Edit Project Information page, where you can configure the project's users, task groups, task statuses, task types, and task priorities. 

How do I delete a project? 
To delete a project, you must go under "Administration -> Administrative Tools -> Delete Project". Then, select the project you wish to delete from the drop-down list. Finally, you must decide which parts of the project you wish to delete and click "Execute" to confirm.

What is "Total Tasks"
This field indicates the total number of tasks in each project. This includes all tasks, completed and incomplete. 

What is "Total Estimated Hours"
This field indicates the total number of estimated hours for all the tasks in a project. 

What is "%Done"
This field indicates the global progress of the project. The calculation is made as follows: For each task, the estimated hours is multiplied by the percentage done, giving the subtotal. All the project's subtotals are summed up, then divided by the total number of estimated hours for the whole project. Here is the formula used by AceProject:
S (estimated hours X %done) / total hours  

 


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