All the boss wants is to know how the project is going. She’s not interested in the task specifics. She wants to know if the project is on track or not.
Of course, who manages just one project these days? You need to be able to show all your projects together.
2 little reports will do the trick for you: the Project Gantt Chart and a customized Projects list.
Start with the Projects list.
Go to My Office > My Projects > My Assigned Projects.
This page shows all the projects you’re assigned to. You can customize the look of this list to show computed fields like Actual Hours and Estimated Hours.
I suggest you choose these fields:
This will give you a nice report that you can simply print or export to Excel:
A Projects report like this takes 5 seconds to make – you won’t need to reset the columns once you’ve done it. It’s dynamic, so the data is always up-to-date. It tells you instantly how on budget or off budget you are.
And now for the Gantt
For bosses who want it even simpler and more visual, go for the project Gantt chart. Go to Administration Light > Gantt Charts > Project Weekly View. Each project is shown as a bar, so it takes about one second to see which projects are on track and which are in trouble:
And now you’re done
Put these two reports in an email, print them, insert them in a PowerPoint presentation. It took you about 5 minutes, and you can go back to managing the project.