Most of us have been in meetings that drag on forever: it seems nothing useful is said, and instead people are just repeating information everyone knows already. It seems like a waste of time.
Everybody dreams of having meetings that focus on the important stuff, what requires attention and decisions that need to be made. Especially in time-sensitive projects (aren't they all?), no one has time to waste in meetings.
Harness the power of reports
Instead of listing everything that needs to be done on the project, why don't you simply focus on what needs to be discussed? Late tasks and tasks that have been worked on in the last week, for example.
On order to do this without forgetting a task, simply 2 reports in AceProject: tasks with a due date in the past, and tasks with a last update in the same week.
With those two reports, you'll be able to only see the tasks that need attention. You can export these reports to Excel, print them or simply display AceProject on the conference room's projector screen. This provides a simple working list to follow in the meeting. And since all the info is entered directly on the task, no need to rehash it.
These simple reports will greatly speed up your meetings – and free more time for doing actual work