Notion software has gained significant popularity as a versatile tool for personal and professional use, offering a range of features for task management, note-taking, and project collaboration. However, as with any software, it comes with its drawbacks that users might find challenging or limiting. This article explores the top ten cons and disadvantages of using Notion, drawing upon real-life examples and user experiences. By delving into these aspects, we hope to provide a balanced view of the software, aiding potential users in making an informed decision about whether Notion aligns with their needs and workflow.

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While Notion is celebrated for its flexibility and diverse functionalities, these attributes can pose challenges, especially for new users. The common criticisms include the learning curve, interface issues, and limitations in certain features. Moreover, the discrepancies between the desktop and mobile app experiences can impact the software’s utility for constantly moving users. In this discussion, we’ll highlight these disadvantages and suggest possible solutions or workarounds, offering a comprehensive perspective on using Notion in various scenarios. This approach aims to help users navigate and potentially overcome these challenges, maximizing the benefits of Notion.

Top 10 Cons & Disadvantages of Notion

In identifying the top ten cons of Notion, we have distilled feedback from a range of users, focusing on issues that recurrently emerge in user experiences. These disadvantages range from the interface’s complexity to the mobile app’s performance issues, reflecting its user base’s diverse needs and expectations. Understanding these drawbacks is crucial for current and prospective users, as it helps set realistic expectations and find effective ways to integrate Notion into their daily routines. Each disadvantage we discuss is a critique and an opportunity to explore how users can adapt to or overcome these challenges through personal strategies, community support, or awaiting updates from Notion itself.

1. Steep Learning Curve

One of the most cited disadvantages of Notion is its steep learning curve, particularly for new users. This challenge stems from the software’s vast array of features and customization options, which, while powerful, can be overwhelming for those unfamiliar with such flexible tools. For instance, a marketing professional new to Notion, struggled initially to set up a project management system suited to their team’s workflow. They found the array of options for databases, templates, and integrations daunting, leading to a time-consuming and sometimes frustrating setup process. However, this can be mitigated by providing more structured onboarding tutorials and user guides. Notion could benefit from offering industry-specific templates and guides, helping users more quickly grasp how to tailor the software to their needs.

2. Mobile App Usability

The usability of Notion’s mobile app is another common concern. Users often find the mobile version less intuitive and more cumbersome than the desktop version. A sales manager relying on Notion for on-the-go client management found the mobile app’s interface and response time lacking, impacting their productivity outside the office. To address this, Notion could focus on enhancing the mobile app’s user interface and performance, possibly by simplifying mobile-use features and optimizing the app for faster, more responsive navigation. This would significantly improve the experience for users who depend on mobile access for their work.

3. Limited Table Functions

Notion’s limited table functionalities are a significant drawback for users needing advanced spreadsheet features. An academic researcher, for instance, struggled to format text and perform complex data analysis within Notion tables, finding them less capable than dedicated spreadsheet tools. To resolve this, Notion could enhance table functionalities by integrating more advanced data manipulation and formatting options, reducing the need to switch between Notion and other spreadsheet applications. This improvement would make Notion more appealing to users who frequently work with complex data sets.

4. Template Creation Complexity

Creating templates in Notion can be complex and time-consuming, particularly for users who aim to develop intricate systems. A project manager reported spending considerable time designing a project tracking template and navigating through a less-than-intuitive process. This complexity could be alleviated if Notion offered a more streamlined template creation tool with clearer instructions and more intuitive drag-and-drop features. Additionally, a library of customizable templates for various use cases would aid users in quickly setting up their desired structures without the need for extensive customization.

5. Initial Structure Setup

Setting up an initial structure that connects various documents and functions within Notion can be daunting, especially for users with complex organizational needs. A small business owner found it challenging to create a coherent system that effectively linked their customer databases, project plans, and financial documents. This could be improved by offering guided setup processes or AI-assisted structuring, which could suggest document connections and organization based on the user’s input and usage patterns. Such features would make the initial setup more user-friendly and less time-consuming.

6. Lack of Specialized Features

Notion’s jack-of-all-trades nature sometimes means it lacks specialized features in dedicated tools. While using Notion for software development project management, an IT professional noticed that it fell short compared to specialized project management software, particularly in task automation and integration with coding repositories. Notion could address this by offering more specialized modules or integrations with other tools, allowing users to combine Notion’s flexibility with the advanced capabilities of specialized software.

7. Suboptimal Performance on iPads and with Apple Pencils

Notion’s performance on iPads and with Apple Pencils is reportedly suboptimal, particularly for users who prefer these devices for their work. An artist and educator found it challenging to integrate Notion into their workflow, which heavily relied on an iPad and Apple Pencil for sketching and note-taking. Improvements in app optimization for these devices and better integration with Apple’s ecosystem could enhance the user experience for iPad users, making Notion a more viable option for a broader range of professionals.

8. App Heaviness and Slowness

A major con is the app’s increasing heaviness and slowness as more data is stored. Journalists experienced significant delays in accessing their extensive research notes stored in Notion, impacting productivity. Notion could optimize data storage and retrieval processes to combat this, possibly incorporating more efficient data compression and caching techniques. This would ensure smoother performance even as users store large volumes of data.

9. Limitations of the Free Version

The limitations of Notion’s free version, in terms of features and storage space, can be a barrier for users not ready to commit to a paid subscription. A student using Notion for academic organization found the storage limit restrictive, hindering their ability to store all necessary materials. An expansion of the free version’s capabilities or a more flexible tiered pricing model could make Notion more accessible to a broader range of users, particularly those who are still exploring its potential.

10. Interface Clutter and Navigation Issues

Lastly, some users find Notion’s interface cluttered and challenging to navigate, especially when dealing with complex pages and multiple nested documents. A content creator mentioned difficulties in quickly accessing specific pages due to the cluttered interface. Streamlining the user interface, perhaps through more intuitive navigation tools and customizable views, could significantly improve the user experience, making it easier to manage and access content within Notion.

How Could these Disadvantages be Overcome?

To address the disadvantages of Notion, several steps can be taken both by the developers and the users. Improving user experience involves a combination of software enhancements and user adaptability. Here are five examples:

  • Enhanced Onboarding and Tutorials: Incorporating more interactive and industry-specific tutorials can help new users navigate the learning curve more efficiently.
  • Optimized Mobile App: Focusing on optimizing the mobile app for better usability and performance can enhance the experience for users who rely heavily on mobile access.
  • Advanced Table Features: Integrating more sophisticated data manipulation and formatting options in tables can make Notion more suitable for complex data handling.
  • Simplified Template Creation: Developing a more user-friendly template creation interface with drag-and-drop features and a broader range of customizable templates can streamline the process.
  • Performance Optimization: Improving data storage and retrieval processes, especially for users with large volumes of data, can enhance the app’s speed and responsiveness.

What is Notion?

Notion is a versatile, all-in-one workspace software designed to enhance productivity and organization for individual and collaborative purposes. Its popularity stems from its ability to consolidate various functions — note-taking, task management, database creation, and more — into a single platform. The flexibility of Notion allows users to create customized workflows and systems that cater to their specific needs, making it a favorite among professionals, students, and anyone looking to streamline their digital organization. However, this versatility also brings complexity that can be daunting for new users. Despite this, Notion’s user base has grown rapidly, indicating its effectiveness and adaptability across various sectors.

  • Versatile Functionality: Combines note-taking, task management, databases, and more in one platform.
  • Customization: Allows users to create personalized systems and workflows.
  • Collaboration-Friendly: Offers features for team collaboration and sharing.
  • Cross-Platform Accessibility: Available on desktop and mobile, facilitating on-the-go access.
  • Growing Ecosystem: Continuously adding features and integrations, expanding its capabilities.

A real-life example is a small marketing agency that uses Notion to manage client projects, internal tasks, and content calendars. The team customizes their workspace to include databases for client information, project timelines, and content schedules, streamlining their workflow and improving collaboration.


In conclusion, while Notion offers a comprehensive and flexible platform for various organizational needs, it is not without its drawbacks. These include a steep learning curve, limitations in mobile app usability, table functions, and template creation. However, understanding these disadvantages allows users to navigate the platform better and identify ways to optimize their experience. Notion’s developers can also use this feedback to enhance the software, making it more user-friendly and capable.

For those considering Notion, weighing these disadvantages against the potential benefits is essential. The platform’s ability to adapt to different workflows and the ongoing improvements suggest a promising future. Notion remains a powerful tool for organization and productivity, albeit with room for growth and optimization, whether for personal use, educational purposes, or professional settings.

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